HowToWriteACheck

How to Write a Void Check (Step-by-Step Guide)

Learn what a void check is, when you need one, and how to properly void a check for direct deposit or automatic payments.

How to Write a Void Check: Step-by-Step

1

Start with a blank check

Take a blank check from your checkbook. Make sure it's a check you haven't already filled out or signed.

Tip: Use a check from the middle of your checkbook rather than the first one, so you can keep track of which checks you've used.
2

Write "VOID" in large letters across the front

Using a black or blue pen, write "VOID" in large capital letters across the face of the check. Make the letters large enough to cover most of the check but still allow the banking information at the bottom to be readable.

Best practices:

  • Use a permanent pen (not pencil)
  • Write "VOID" diagonally from corner to corner
  • Make the letters large and clear
  • Press firmly so the word cannot be erased
3

Optionally void individual fields for extra security

For additional security, you can also write "VOID" in smaller letters in each field of the check:

Fields to void:

  • The date line
  • The "Pay to the Order of" line
  • The amount box
  • The amount line
  • The memo line
  • The signature line
Note: This step is optional but provides extra protection against potential fraud.
4

Do NOT sign the check or fill in other fields

Unlike a regular check, you should not sign a void check or fill in any other information. The only writing on the check should be the word "VOID" and possibly your account information if you're writing it down for reference.

Important: Make sure the bank routing number and account number at the bottom of the check remain visible and legible.
5

Make a copy for your records

Before providing the void check to anyone, make a photocopy or take a clear photo of it for your records. This helps you track where you've shared your banking information.

Record-keeping tips:

  • Note the date you voided the check
  • Record who you gave the void check to
  • Note the purpose (direct deposit, automatic payment, etc.)
  • Store this information securely
6

Deliver the void check securely to the recipient

Hand-deliver the void check when possible. If you need to mail it or send it electronically, use secure methods to protect your banking information.

Secure delivery options:

  • Hand-deliver to a trusted representative
  • Use a secure encrypted email service
  • Use your employer's secure document upload system
  • Send via certified mail if postal delivery is necessary

What Is a Void Check?

A void check is a check that has been marked with the word "VOID" across its face, making it impossible to use for payment. Unlike regular checks, void checks are not used to transfer money but rather to share your banking information safely.

Common uses for void checks include:

  • Setting up direct deposit with your employer
  • Establishing automatic bill payments
  • Linking your bank account to payment apps or services
  • Setting up automatic transfers between accounts

The void check provides the recipient with your account number, routing number, and other banking details without the risk of someone using the check for payment.

Finding Your Account Information

Physical Check Information

If you have a physical check, you can find your routing number and account number at the bottom of the check. The routing number is the first set of numbers, and your account number is the second set.

Online Banking Information

Many online banking platforms display your account and routing numbers in your account details section. You can take a screenshot or print this information, though some organizations may not accept this format.

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Why Learn to Write Checks?

Even in today's digital world, knowing how to write a check properly remains an essential financial skill. Checks are still commonly used for rent payments, small business transactions, gifts, and situations where electronic payments aren't accepted.

Our guide and templates ensure you'll always be prepared when you need to write a check, helping you avoid errors that could lead to payment issues or even fraud.

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